Save money, track resources with Flexible Workspace

Recent studies of knowledge workers, particularly salespeople, customer representatives, and consultants, indicate they spend only 30% of their time in the office. Telecommuting also contributes to less frequent presence in the office. So why have an assigned workspace?

Many companies are beginning to rethink traditional assigned seating and introduce a flexible workspace concept. With the increasing price of commercial real-estate, leading organizations must find ways to more effectively and efficiently maximize the use of office space. Many organizations, especially those with workers that travel, are implementing hoteling solutions where employees can reserve their spot for a specified period of time through a self-service portal.

With the Planon hoteling solution, organizations can keep track of all of its resources. When employees arrive at work in the morning (or log in from home via the company intranet or via mobile phone), they can swipe their access card or log into the Planon system at a designated kiosk using their unique user ID and password. They can then either reserve spaces by their name/number or, in some systems, by looking at a blueprint of the office and visually selecting a workspace. Once the reservation process is complete, a number of functions may be performed by the system including the routing of phone service to the workspace, the notification of an office "concierge" who prepares the workspace with the resources for the employee requires to do their job (phone, lab equipment, etc.) Planon hoteling gives users clear visibility into employees’ locations and enables you to assign services correspondingly.

Using Planon’s hoteling solution, organizations can save money through the more effective use of their office space.